What is pain points of a hostel owner
Anand Suthar
Dec 18, 2025
How HostelBuddy Helps in Hostel Management Running a hostel or PG is no easy task. From tracking ...
Learn MoreHOSTEL MANAGEMENT SIMPLIFIED
Managing your hostel just got
easier with HostelBuddy
Track payments, rooms, and settlements in one platform. It's simple, though it does everything.
Trusted by hundreds of hostels across 20+ cities
Managing thousands of renters and rooms every single day
Core Features
Features that help you run your hostel
Renter Management
Complete renter lifecycle from onboarding to exit with documents, ID verification, and profiles.
Payment Tracking
Track rent payments with multiple methods like cash, UPI, card, and bank transfers.
Room Management
Manage buildings, floors, and rooms with interactive floor plans showing real-time occupancy status.
Automated Reminders
Send rent reminders via WhatsApp messages and AI-powered calls to renters automatically.
Smart Notifications
Send payment reminders via email, SMS, and in-app alerts to renters automatically.
Cloud Based Software
Access your hostel data from anywhere, anytime with complete security and data safety.
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CORE FEATURES
Automated reminders ensure you never chase renters for payments again.
HostelBuddy sends automatic WhatsApp messages and AI-powered calls to renters with pending dues. No more manual follow-ups or missed collections.
- WhatsApp Automated Reminders
- AI-Powered Voice Calls
- SMS Payment Notifications
Strong Solutions
Manage renters, payments, rooms, and documents all together
From student profiles with ID verification to fee tracking and floor plan visualization, HostelBuddy handles everything in one powerful cloud-based dashboard.
- Complete Fee Management
- Interactive Floor Plans
- Secure Document Storage
FEATURES INCLUDED
Multiple channels to manage your hostel effortlessly
Send WhatsApp reminders, make AI-powered calls, export Excel reports, receive SMS alerts, and store documents securely. Everything you need in one platform.
Start Your Journey
Faq’s
Frequently Asked
Question
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Q. What is HostelBuddy and who is it for?
HostelBuddy is a complete hostel management software designed for hostel owners, PG operators, and property managers. It helps you manage renters, track payments, assign rooms, send automated reminders, and generate exit settlements - all from one cloud-based platform accessible from anywhere.
Q. How does the payment tracking and reminder system work?
HostelBuddy automatically tracks all rent payments with support for cash, UPI, card, and bank transfers. You can set payment due dates and the system sends automated reminders via WhatsApp and AI-powered calls to renters with pending dues. You get a complete payment history with filters and reports.
Q. Can I import my existing renter data into HostelBuddy?
Yes! HostelBuddy supports bulk CSV import with automatic validation. You can upload hundreds of renters at once along with their documents and photos. The system validates data, detects duplicates, and provides error reports to ensure clean imports.
Q. How do subscriptions work and what plans are available?
HostelBuddy offers tiered subscription plans: Free (limited features), Go, Pro, and Enterprise. Plans are billed monthly or yearly with features like multiple hostels, buildings, and advanced reporting unlocked at higher tiers. You can upgrade or downgrade anytime based on your needs.
Q. Is my hostel data safe and can I access it from anywhere?
Absolutely! HostelBuddy is a cloud-based platform with enterprise-grade security. All data is encrypted and stored on AWS servers with automatic daily backups. You can access your hostel management dashboard from any device, anywhere, anytime with just an internet connection.
Testimonials
What our customer’s say about our company
“Before HostelBuddy, I used registers and Excel sheets to track payments. Now everything is automated and I get reminders for pending dues. It's a complete game changer for us.”
Rajesh Kumar
Hostel Owner
“The exit settlement feature alone saved me hours of manual calculations. PDF reports look professional and renters trust the transparency. Highly recommended for any serious hostel business owner.”
Priya Sharma
PG Operator
“Managing 3 buildings with 200 renters was a nightmare before. Now I check my dashboard daily and everything is organized. Payment tracking and floor plan view are absolutely fantastic.”
Amit Verma
Property Manager
“Pehle rent collection mein bohot time lagta tha. Ab HostelBuddy se ek click mein reminder chala jaata hai. Sach mein bahut aasan ho gaya hai sab kuch manage karna.”
Sunil Yadav
Hostel Owner
“Mujhe technology samajhne mein dikkat hoti thi but HostelBuddy bahut simple hai. Renters ka data, payment history sab ek jagah mil jaata hai. Best decision liya maine yeh use karke.”
Kavita Devi
PG Owner
Our Pricing
Choose the right plan for your hostel
Go
Perfect for small hostels starting out
₹849
Per Month
- 1 Hostel
- 1 Building
- Up to 50 Renters
- 5 GB Storage
- Renter Management
- Payment Tracking
- Automated Reminders
- Analytics Dashboard
- Priority Email Support
- Phone Support
- WhatsApp Notifications
Pro
Ideal for growing hostel businesses
₹1,399
Per Month
- 2 Hostels
- Up to 10 Buildings per Hostel
- Up to 500 Renters
- Manager User Access
- 20 GB Storage
- Renter Management
- Payment Tracking
- Automated Reminders
- Analytics Dashboard
- Priority Email Support
- Phone Support
- WhatsApp Notifications
Enterprise
For large hostel chains and organizations
₹2,699
Per Month
- 5+ Hostels
- 25+ Buildings per Hostel
- 1500+ Renters
- Manager User Access
- 50+ GB Storage
- Renter Management
- Payment Tracking
- Automated Reminders
- Analytics Dashboard
- Advanced Analytics
- Custom Reports
- Priority Email Support
- Phone Support
- WhatsApp Notifications
- Dedicated Account Manager
Try HostelBuddy free
for one Month.
Get full HostelBuddy access free for one month. Test all features risk-free.
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Setup Complete In 5 Minutes.
24/7 Customer Support Included.
HOSTEL MANAGEMENT TIPS AND TRICKS
Our recent news & insights
Stay updated with hostel management strategies, feature updates, and expert tips to run your business more efficiently and profitably.
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